Are you planning a big outdoor event this summer? Whether you’re hosting a concert or a craft fair, there are some important steps you should take to make sure the event goes off without a hitch. Check out a few of our favorite outdoor event planning tips below!
Pull the proper permits.
Most municipalities require event organizers to obtain permits for outdoor events. Check with your town or city as soon as possible to find out which permits you’ll need for your event. Be sure to ask about local regulations you’ll need to keep in mind when hosting the event as well. You may need to limit the amount of noise you make or shut down your event by a certain time at night.
Find the right venue.
If you’re holding an outdoor event in a well-established outdoor venue, you might not need to bring in much of your own equipment. However, if you’re starting from scratch and holding an event in a park, for example, you may need a gas generator, stage, lighting equipment and more. Whenever possible, try to find a venue that can accommodate the unique needs of your event.
Make sure you have enough restrooms.
Nothing will ruin an outdoor event quite like a lack of restrooms. Get a clear estimate of how many guests will attend your event in advance so you can determine whether you’ll need to bring in portable restrooms. It’s always best to err on the side of caution, as dirty restrooms with long lines can cause disgruntled guests to head home early.
Be prepared for foul weather.
When you hold an outdoor event—especially during the summer–there’s always a chance it will rain. Will a summer thunderstorm force you to cancel your event, or will you be able to carry on rain or shine? Try to provide your guests with enough shelter so that the event won’t be completely derailed by a passing shower.